Hiring becomes a growth bottleneck when everyone is “busy,” but nobody can answer:
- What’s slowing us down?
- Which roles are truly urgent?
- Are we hiring at the pace the business needs?
Recruiting data lives in an ATS (Greenhouse), coordination happens in Slack, planning lives in Sheets, and business demand lives in your CRM. When those views are disconnected, you get surprises.
The hiring funnel map (simple, high-signal)
Start with three layers:
- Funnel conversion (Greenhouse): stage-to-stage conversion and time-in-stage
- Operating speed (Slack): feedback turnaround and coordination bottlenecks
- Demand vs capacity (HubSpot + Sheets): what the business needs vs what you can staff
The questions you can answer immediately
- Which roles stall at scheduling vs feedback vs offer?
- Which interviewers are the bottleneck (slow feedback) so you can fix process?
- Offer acceptance by role type and comp band (so you stop repeating mistakes)
- Hiring plan vs actual vs pipeline demand (so leadership has one view)
A pattern that works: “time in stage” as your north star
Instead of arguing about anecdotes, track time-in-stage:
- If “onsite” time-in-stage is rising, you likely have scheduling capacity issues
- If “decision” time-in-stage is rising, you have feedback process issues
- If “offer” conversion drops, you have comp/role alignment issues
Why DIY + spreadsheets don’t scale
DIY and spreadsheets break when you need historical consistency:
- Stage names change
- Processes evolve
- The team grows and ownership shifts
Our managed data platform keeps this reporting dependable so it stays useful as you scale.